Republic of Kenya

County Government of Migori

Office of the County Public Service Board

Migori County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant position as per the Constitution of Kenya 2010 Chapter 11 and section 235 and the County Government Act No. 17 of 2012 Sections 44,45, 50 51, 58 and 63

1. Deputy Director Protocal Function
One (1) Post
MCPSB /103/2014

(a) Duties and Responsibilities
•To provide protocol guidance to H.E the Governor and the Deputy Governor (DG), and senior officers of Migori County Government, as well as the partners of these officers as needed;
•To serves as a liaison with protocol officials in the Migori County Government and other VIPs;
•To assist with questions of protocol, precedence, and local customs and practices;
•To facilitate meetings, by ensuring proper etiquette for official engagements, and streamline interactions with dignitaries and other important guests
•To plan events and focus more on personnel issues;
•To guide leaders, be they elected officials or corporate executives, away from etiquette or cultural mistakes through research and a great deal of tact.
•To engage in quite a bit of direct advising and coach senior Government officials or speakers about what to do and how to act;
•Depending on the seriousness of the event or engagement in question, to help rehearse or practice different greetings or role-play potentially tough scenarios;
•When foreign cultures are involved, to research potentially offensive customs or turns of phrase, and coach all travelers of common mistakes and ways to avoid them;
•To exercise Judgment, be able to work independently and respond to time-sensitive deadlines and show initiative and use own judgment in deciding technical arrangements for official functions
•To draft routine official and social correspondence related to protocol and events for H.E the Governor’s signature, including letters of thanks, condolence, or congratulations, or may task appropriate sections to provide drafts, as necessary;
•To receive and distribute incoming circular diplomatic notes from VIPS and maintain master file of these documents.
•Inventories and requests replenishment of H.E the Governor’s supply of official stationery, invitation cards, place cards, menu cards, etc;
•To work closely with the office of the County Secretary, Public Affairs, and other Government sections, compiles biographic information on prominent Migori County personalities, as needed/requested;
•To Assists with arrival and departure arrangements at Kenyan Airports for H.E the Governor, and other VIPs of the County Government and other agencies.
•To establish and maintain working contacts with airline staff, police, customs, and other relevant officials at airport;
•To review newspapers for items of social interest–marriage, birth, death, and change of social/business status of well-known County Government personalities. Clip articles and/or advise Front Office of events.

(b) Requirements for Appointment
•Have a Bachelors degree in Social Sciences , International Relations and Communication (PR) or its equivalent from a university recognized in Kenya;
•At least three years of relevant work experience in the areas of protocol in Diplomatic Mission or an International Organization;
•Demonstrates knowledge of protocol related requirements and administrative processes and procedures;
•Demonstrates professional competency and mastery of subject matter; efficiency and commitment in meeting deadlines and achieving results;
•Adequate knowledge and experience with relevant computer software (MS Office suite and Lotus Notes);
•Ability to draft a wide range of correspondences, speak and write clearly and effectively and tailors language, tone, style and format to match audience;
•Sound planning and organizational skills and ability to prioritize and deliver assignments as required;
•Good judgment and tact when handling sensitive issues;
•Self-driven with ability to work independently with excellent interpersonal and communication skills;
•Be conversant with government protocols and etiquette;
•Must satisfy the requirements of Chapter six of the constitution of Kenya 2010 .

(c) Terms of Service: Contract/Permanent.

How to Apply:

1. All applications should be submitted in a sealed envelope clearly marked on the top left side indicating the reference number for position applied for and addressed to:

The Chairman,
Migori County Public Service Board,
P.O Box 365- 40400
Migori- Suna

2. Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Msomi Teachers’ College on Migori.

3. All applications should reach the Chairman Migori County Public Service Board on or before Wednesday 30th October, 2014.

4. Shortlisted candidates will be required to produce their original identity cards, academic and Professional certificates and testimonials.

5. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:
•Tax compliance certificate from KRA
•Clearance certificate from HELB
•Clearance certificate from Ethics and Anti corruption Commission (EACC)
•Certificate of good conduct from Criminal Investigation Department

NB: Women, People living With Disabilities and Marginalized Groups are encouraged to apply,

Only shortlisted and successful candidate will be contacted;

Canvassing in any form will lead to automatic disqualification;

Migori County Public Service Board is an equal opportunity employer.